Outlook Calendar

[pixiegirl]

I use my Outlook calendar for all my meetings (duh right). It's fairly well populated with just that. I also put in important meetings that either one of my boss' may be going to that I may not so that I can keep track of them. The problem is when I start adding their stuff in there's too much in there and it's hard to look at. Forgive my ignorance but I don't see where I can (if it's even possible) make additional calendars????

 

[Tina2001aniT]

I use my Outlook calendar for all my meetings (duh right). It's fairly well populated with just that. I also put in important meetings that either one of my boss' may be going to that I may not so that I can keep track of them. The problem is when I start adding their stuff in there's too much in there and it's hard to look at. Forgive my ignorance but I don't see where I can (if it's even possible) make additional calendars????

Go to the "go" menu at the top
click on "folders"
When the folders come up, right-click on the "calendar" folder
Then click "add new"
Should give you a new calendar

 

[pixiegirl]

Go to the "go" menu at the top done
click on "folders" no problem
When the folders come up, right-click on the "calendar" folder Houston we have a problem. Right clicking did nothing.
Then click "add new"
Should give you a new calendar

 

[MMDad]

Go to the "go" menu at the top done
click on "folders" no problem
When the folders come up, right-click on the "calendar" folder Houston we have a problem. Right clicking did nothing.
Then click "add new"
Should give you a new calendar

On the left, you should see My Calendars, with Calendar underneath. Right click on Calender, select new folder, name it, put it where you want it and you're done.

 

[Tina2001aniT]

Go to the "go" menu at the top done
click on "folders" no problem
When the folders come up, right-click on the "calendar" folder Houston we have a problem. Right clicking did nothing.
Then click "add new"
Should give you a new calendar

This might sound like a stupid question, but did you left click to highlight it first? If that doesn't work for ya, then I don't know, it works for mine, we must be running different versions.

 

[pixiegirl]

On the left, you should see My Calendars, with Calendar underneath. Right click on Calender, select new folder, name it, put it where you want it and you're done.

 

[pixiegirl]

This might sound like a stupid question, but did you left click to highlight it first? If that doesn't work for ya, then I don't know, it works for mine, we must be running different versions.

I did. I'm running XP Pro. MMdad got it! Thanks anyway.

 

[vraiblonde]

Pix, I have a thousand reminders, appts and tasks on any given day. I set them up as a Task instead of in my calendar, then set a reminder for the day before or a few hours before, whichever suits the situation.

This is easier for me because then I have it right there and don't have to surf through my calendar to figure out what happens on what day. It's all right there in my Task list. You can even set them to recurring if need be.

 

[pixiegirl]

Pix, I have a thousand reminders, appts and tasks on any given day. I set them up as a Task instead of in my calendar, then set a reminder for the day before or a few hours before, whichever suits the situation.

This is easier for me because then I have it right there and don't have to surf through my calendar to figure out what happens on what day. It's all right there in my Task list. You can even set them to recurring if need be.

I set those too for my personal crap. If I get an action item I put it in my tasks. If I have a meeting that I need to ready a presentation for, etc.

I just wanted to seperate my calendar from my guys. I can keep on top of where I am or need to be. I keep theirs so that I know where they're at. If someone can't find them they come straight to me. I don't "keep" their calendars persay but like to keep track of them. Two calendars one for me and one for them is perfect.

 

[itsbob]

WHy don't you (boss has to do it from his machine) set yourself up as a delegate with access to your boss' calendar??

 

[crabcake]

WHy don't you (boss has to do it from his machine) set yourself up as a delegate with access to your boss' calendar??

Don't 'reinvent' the wheel. I have access to my guys' calendars, their other direct reports, and some of their direct reports.

I love Outlook. It's such a useful tool for sooo many things when you know how to leverage it.

 

[pixiegirl]

WHy don't you (boss has to do it from his machine) set yourself up as a delegate with access to your boss' calendar??

Cause I still be on Legacy and they are both on NMCI. You guys sure must think I'm simple.

 

[alex]

Are you using Outlook 2000 (XP Office) or Outlook 2003 (Office 2003)? If you are using Outlook 2003 you need to the Calendar. Go down to My Calendar and highlight your calendar (presume you only have 1 right now) then right click and select "Copy Calendar". It will then open a window showing your Outlook folders list. You need to select where you want to save the calendar. I would recommend "personal folders". It will then place a copy of your calendar there. You can rename this calendar and delete your stuff off of it, just leaving your guys stuff.