From the meeting on June 1
"Officer Reports:
Moon – Stated that an email was received from V. P. Beckman for the record Some discussion followed including an assertion that reading the email into the record would be quashed, due to the author’s absence.
Hammer – reading into the record would be “almost out of order”, as it does not follow the procedure; is out of order, by the nature of the response; would request point of orderto prevent its reading in open session Discussion continued; consensus is that the nature of the communication requires that it
be read in Executive Session, according to POACRE Bylaws and Robert’s Rules of Order, and that the individual be present. Individual wanted to have it read in open
session, which is against procedure, particularly in the absence of that individual.
Shippert – We need to also “not present” the Board’s case, in individual’s absence or in open session.
Eney – Wished to close discussion; outside the rules; as the member is not present to give a report
Shippert – Written officer reports are preferred for easier inclusion in minutes
Schroeter – Report submitted in writing appears below the transcript of the Treasurer’s report (added to comply with June 20, 2009 motion to ‘table pending corrections.’ [This
corrected document also does not correct the Special Meeting motion, as it was amended by consensus and the Treasurer accepted the “read-back”. (based on recording)])’.
“I have a written officer report, “so I will read it into the record. As discussed at the 16 May Board Meeting, Carol Cribbs, the General Manager Debora Huddleston, and me met in the Upper Level Board Room on May 18 at 2:00 PM. The budget presented by staff didn’t include 2009 actuals and we also found that many of the items posted in the
general ledger were incorrect accounts. General Huddleston agreed to redo the budget using actual year-to-date numbers, and we had to talk our way through that to get to where we wanted to be, or we felt we needed to be. And she has since presented us with a 2010 budget, which I do have and I understand it’s on the agenda at the end of today’s session. However, I respectfully submit that that’s not enough time to talk about this and answer any questions anyone may have; it’s 14 pages long, and so we either need to initiate another meeting to talk about this—its own meeting to talk about this—but I strongly object to trying to tack it on at the end of a very busy schedule. Furthermore, the largest budget overrun…[continues reading from the submitted written report at this
point]
>>Eney – When did that happen?
>>Schroeter – When did what happen?
>>Eney – When did President Eney deny you anything?>>Schroeter – You did in your series of emails when you said there wasn’t enough timeand we didn’t have a quorum to discuss this, because we need to have a quorum in order to call a special meeting to discuss this
>>Eney –The rules are for calling special meetings by the Board—and correct me if I’m wrong—we have to have an appeal from at least five members of the Board to force the
President to call a special meeting. By my count, we had less than three. OK.
>>Schroeter – Well it still was denied. It still was denied.
“And I am just citing this because I want it very well known that every time I bring up the topic of money, no one wants to talk about it. Yes, it’s off topic, but it needs to be discussed, and I object to having it put at the very end of a very large agenda and I object to not being able to sit down with the rest of my board to discuss this very strong and important issue to the community as a whole.”
GM – Explained that the Budget discussion was added to the agenda to allow for adequate time
Rhodes – Explained her position as not one of derision toward the Treasurer
There was further discussion about the “one voice” of the Board of Directors. Discussion degenerated to various other tangents including interpretation of certain emails.
Hammer – Requested that meeting “move on”
Warring – No report
Laird – No report
Rhodes – No report
